Acceptable Use of Technology (Students & Parents/Carers)

This policy is presented in HTML to support accessibility needs and to work across multiple platforms. A full PDF copy is also available below.


1.    Use of School Technology Resources

Kingsmead School provides safe, reliable and useful technology resources (devices, network, internet access and software or cloud-based services) that will help students make the most of learning opportunities. Staff and students have a right to these resources. However, with this right, comes the responsibilities listed below.

  • Students will take responsibility for their own use of all technology, making sure that they use it safely, responsibly and legally.


  • Students will take personal responsibility for their own online safety, will not give out any personal details or arrange to meet someone without the written permission of their parent, carer or teacher. Students will report anything that makes them feel uncomfortable or unhappy.


  • Students will not take or distribute images or recordings of anyone with or without their permission when at school or involved in any school activities.


  • Students will never use technologies for bullying or harassing others, or in a way that will bring the school into disrepute. Students will not pretend to be anyone or anything that they are not when using the internet.


  • Students and parents/carers will use email and communication tools responsibly and will always be polite and respectful to others. Students and parents/carers will use email or other messaging methods that are approved by the school for formal communication with members of our school community.


  • Students will only use communication tools where permission to do so has been granted by a suitable member of staff.


  • Students will not open emails or attachments from people that they do not know. If a student is concerned about the content of an email or other form of message that they have received they should report this or seek further advice from a suitable member of staff.


  • Students are expected to utilize school-provided email accounts strictly for academic purposes, refraining from sending any inappropriate content or imagery.


  • Students will only use their email during class time if permitted solely under explicit instruction from the teaching staff.


  • Students will use technology in way that will not adversely affect their physical or mental health. This includes following health and safety guidelines when using computers.


  • Students will not eat or drink near to electronic equipment.


  • Students will set an appropriate secure password following the recommended guidelines.


  • Students will only access the school computer systems (network, Internet and software) using their login details and password, which they will keep secret. Students realise that if they access files that are not their own it could be seen as hacking.


  • If a student becomes aware that someone else may know one of their passwords they will change it as soon as feasibly possible. If a student becomes aware of someone else’s password, they will report this to a suitable member of staff.


  • Students will not download or install any software or files on the school’s computer equipment (unless it is a requirement of an agreed course of study).


  • Students will not use a USB drive (memory stick) in school to store or transfer files unless permission has been granted by a suitable member of staff.


  • Students will not intentionally gain access to unsuitable or prohibited sites nor try to use any programs that allow them to bypass any filtering/security systems. This includes the use of virtual private networks (VPNs) and proxies on school-issued or personal devices.


  • Students will not access any video/music services or social media sites unless given permission to do so.


  • Students will ensure that their work does not break current Copyright law. Students will always acknowledge the source of information (words, images, video or other media) they use. They will not use the school computer systems to copy other people’s work and pass it off as their own (plagiarism).


  • Students will use school computing equipment with care and will report any damage that they see as soon as possible. If a student is seen to deliberately damage equipment then parents/carers will be contacted after investigation and potentially billed for a replacement.


  • Students will not purposefully disrupt the learning of others or themselves by compromising their access to school technologies (e.g. turning computers off, removing cables, removing necessary peripherals or connected equipment).


  • Students will use network resources responsibly:
  1. Students will think and then preview before they print.
  2. Students will only print documents for school related work.
  3. Students will only store school-related files and images on the school network or within the school’s cloud-based storage systems.
  4. Students will only use the computing equipment for school related work unless they have permission from an appropriate member of staff.
  5. Students will not play games or use other recreational software or websites unless given permission by an appropriate member of staff.



2.     Personal Devices Policy (including mobile phones)


  • Our approach to personal devices is very simple, they are not to be seen, heard or used at any point during the school day (including lunch and break).


  • We understand that students may rely on personal devices for transportation purposes. However, to create a focused and respectful learning environment, this policy outlines the expectations for the use of personal devices on school grounds.


Use of Personal Devices (including mobile phones)

  • Students are prohibited from using personal devices on school premises, including classrooms, corridors, toilets and other areas within the school grounds both inside and outside.


  • This includes, but is not limited to, mobile phones (both smart and non-smart), headphones, tablets, laptops, media players, gaming consoles and smartwatches (see 2.8).


  • Our approach to personal devices is very simple, they are not to be seen, heard or used at any point during the school day (including lunch and break).


  • Personal devices must be turned off (not on silent) and stored securely in a locker or bag throughout the school day.


  • Any headphones or in-ear headphones are prohibited.


  • Smartwatches are permitted but must be only used for fitness tracking, medical and time keeping. All other smart features including communication is not permitted.


  • Taking photographs or videos of oneself or any other person on school premises or on school transport is strictly forbidden.


  • Students will not charge their personal devices in school.


Sanctions and rights of the school

  • All staff have the right to confiscate a personal device.


  • If deemed to be breaching the policy, authorised staff have the legal authority to search personal devices in line with the DfE regulations and guidance.


  • Violations of this policy will result in progressive disciplinary action, including but not limited to:
    1. Confiscation – The device will be confiscated until the end of the school day and can be collected by the student.
    2. Extended Confiscation – Repeated violations may result in the device being held overnight or for longer periods.
    3. Parent / Carer Collection – In some cases, the parent/carer may be required to collect the confiscated device.
    4. Device Ban – In severe or repeated instances, the student may be required to surrender their personal device to the school for the duration of the ban. This will be stored securely and can be collected at the end of the day in the school office.
    5. Detentions, internal suspensions, fixed-term suspensions, and possible police involvement – These measures may be implemented in accordance with the school’s behaviour policy for more serious and repeated offenses.


  • Please see appendix 1 for the personal device’s consequences flowchart.
  • If confiscated for the first time, it must be collected and signed out from reception after 15:20, otherwise it must be collected from a parent/carer.


  • Whilst on a device ban, the device must be handed and signed into reception 08:45 where it will be kept in a secure lock box and must be collected and signed out after 15:20.


  • Any infringements while already on a device ban will result in a permanent ban and any additional sanctions in line with the school’s behaviour policy.


Criminal Conduct

  • Certain types of conduct, bullying or harassment can be classified as criminal conduct. The school takes such conduct extremely seriously and will involve the police or other agencies as appropriate.


  • Such conduct incudes but is not limited to:
    1. Sexting (consensual and non-consensual sharing nude or semi-nude images or videos)
    2. Upskirting
    3. Threats of violence or assault
    4. Abusive calls, emails, social media posts or texts directed at someone on the basis of someone’s ethnicity, religious beliefs or sexual orientation.


Loss, theft or damage

  • Students bringing personal devices to school must ensure that they are appropriately labelled and are stored securely.


  • Students must secure their personal devices as much as possible, including using passwords or pin codes to protect access to the device’s functions.


  • The school accepts no responsibility for personal devices that are lost, damaged or stolen on school premises or transport, during school visits or trips, or while pupils are travelling to and from school.


  • Confiscated phones will be stored in the school office in a locked cabinet and must be signed in / out.

Appendix 1 – Personal Device (including Mobile Phones) Consequence Flowchart


Appendix 2 – Student and Parent/Carer Acceptable Use of Technology Policy Agreement

This form relates to the Student Acceptable Use of Technology policy.  Please complete the sections below to show that you have read, understood and agree to the rules included in the Student Acceptable Use of Technology policy. If you do not sign and return this agreement, full access may not be granted to the school’s computing systems.

  • We have read and understand the policy and agree to follow these guidelines when using the school computing systems and equipment.
  • We have read and understand the policy and agree to follow these guidelines when using our own equipment in a way that is related to the student being a member of this school e.g. communicating with other members of the school, accessing school email, apps etc.
  • We read and understand the Personal Devices Policy (including mobile phones) within section 2 of this policy.
  • We understand that the school will take every reasonable precaution to ensure that students will be safe when using the internet and school computer systems. We also understand that the school cannot ultimately be held responsible for the nature and content of materials accessed.
  • As a parent/carer I will encourage my child to adopt safe use of the internet and digital technologies and will inform the school if I have concerns over my child’s online safety.
Student Name  
Tutor Group  
Parent/Carer Signature  


The agreement is to be completed digitally on a Microsoft Form.


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