Fol Publication Scheme and Explanatory Note

This policy is presented in HTML to support accessibility needs and to work across multiple platforms. A full PDF copy is also available below.

Contents

1.    Introduction

1.1.        What is a publication scheme?

The Freedom of Information Act (2000) (FOI) requires all Public Authorities (including Trusts, Academies and Schools) to produce a register of the types of information it will routinely make available to the public. Our publication scheme follows a template approved by the Information Commissioner’s Office.

 

The scheme commits our school to:

  1. Proactively or routinely publish information which is held by us falling within the “Classes” below in line with this scheme.
  2. Specify the information
  3. Explain how it will be made available
  4. Review and update information on a regular basis
  5. Explain any fees to be charged for the information
  6. Make this scheme publicly available
  7. Publish information held by the school that has been requested (unless not appropriate to do so)
  8. Publish information in a digital form that is capable of being re-used (under FOI Section 19 and the Re-use of Public Sector Information Regulations (2015))
  9. Make clear if any information is a relevant copyright work (under FOI Section 19(8)) and the school is the only owner

 

1.2.        Classes of Information

There are 7 classes of information we hold:

  1. Who we are and what we do.
  2. What we spend and how we spend it.
  3. What our priorities are and how we are doing.
  4. How we make decisions.
  5. Our policies and procedures.
  6. Lists and registers.
  7. The services we offer.

 

The classes of information will not generally include:

  1. Information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
  2. Information in draft form.
  3. Information that is no longer readily available as it is contained in files that have been placed in archive storage or is difficult to access for similar reasons.

 

1.3.        Making information available

We will aim to provide as much information as possible on our school website. Where it is impracticable to make information available on the website or when an individual does not wish to access the information by the website, we will indicate how information can be obtained by other means and provide it by those means.

 

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. We will arrange an appointment to view the information within a reasonable timescale.

 

Information will be provided in the language in which it is held or in such other language that is legally required. Where we are legally required to translate any information, we will do so.

 

Our obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information.

 

1.4.        Charges which may be made for information published under this scheme

The purpose of this scheme is to make the greatest amount of information readily available at minimum inconvenience and cost to the public. Charges made by the Trust/Academy/School for routinely published material will be justified and transparent and kept to a minimum.

 

Material which is published and accessed on a website will be provided free of charge.

 

Charges may be made for information subject to a charging regime specified by law.

 

Charges may be made to cover our costs such as:

  1. Photocopying
  2. Postage and packaging
  3. The costs directly incurred as a result of viewing information

 

Charges may also be made for making datasets (or parts of datasets) that are relevant copyright works available for re-use. These charges will be in accordance with the terms of the Re-use of Public Sector Information Regulations (2015), where they apply, or with regulations made under FOI Section 11B, or with other statutory powers of the school.

 

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information. See Section 3 for our Schedule of Charges.

 

1.5.        Written requests and contact

Information held by the school that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

 

If you have a request for information, please contact the school at GDPR@kingsmead-school.com or our Data Protection Officer dposchools@somerset.gov.uk.

 

 

2.    Publication Scheme

2.1.        Who are we and what we do?

(Organisational information, structures, locations and contacts) – NB: This will be current information only

Information to be published How the information can be obtained Cost
Who’s who on the governing board of governors and the basis of their appointment On the school website – Kingsmead School – Governors (kingsmead-school.com) Information freely available on school website
Instrument of Government/Articles of Association On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website
Contact details for the key personnel including Head teacher and for the governing body, via the school. On the school website – Kingsmead School – Contact Us (kingsmead-school.com) Information freely available on school website
School prospectus On the school website – Kingsmead School Prospectus (kingsmead-school.com) Information freely available on school website
Staffing structure On the school website – Kingsmead School – Senior Leadership Team (kingsmead-school.com) Information freely available on school website
School session times and term dates On the school website – Kingsmead School – The School Day (kingsmead-school.com) Information freely available on school website
Address of school and contact details, including email address. On the school website – Kingsmead School – Contact Us (kingsmead-school.com) Information freely available on school website

 

 

2.2.        What we spend and how we spent it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) – NB: Current and previous financial year as a minimum

Information to be published How the information can be obtained Cost
Annual budget plan and financial statements On the school website – 07547023 Kingsmead Academy 2021 FinStat.pdf (kingsmead-school.com) Information freely available on school website
Capital funding Contact the school office or enquire via the school email address POA
Financial audit reports Contact the school office or enquire via the school email address POA
Details of expenditure items over £2000 – published at least annually but at a more frequent quarterly or six-monthly interval where practical. Contact the school office or enquire via the school email address POA
Procurement and contracts the school has entered into, or information relating to a link to information held by an organisation which has done so on its behalf (for example, a local authority or diocese). Contact the school office or enquire via the school email address POA
Pay policy On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website
Staff allowances and expenses that can be incurred or claimed, with totals paid to individual senior staff members (Senior Leadership Team or equivalent, whose basic actual salary is at least £60,000 per annum) by reference to categories. On the school website – 07547023 Kingsmead Academy 2021 FinStat.pdf (kingsmead-school.com) Information freely available on school website
Staffing, pay and grading structure. As a minimum the pay information should include salaries for senior staff (Senior Leadership Team or equivalent as above) in bands of £10,000; for more junior posts, by salary range. On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website

 

 

2.3.        What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews) – NB: This will be current information only

Information to be published How the information can be obtained Cost
School profile and in all cases:

  • Performance data supplied by the government, or a direct link to the data
  • The latest Ofsted
    – Summary
    – Full report

Post-inspection action plan

On the school website – Kingsmead School – OFSTED (kingsmead-school.com) Information freely available on school website
Performance management policy and procedures adopted by the governing body. On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website
The school ‘s future plans; for example, proposals for and any consultation on the future of the school such as a change in status On the school website – Kingsmead School – Vision & Core Values (kingsmead-school.com) Information freely available on school website
Safeguarding and child protection policies On the school website – Kingsmead School – Safeguarding (kingsmead-school.com) Information freely available on school website

 

 

 

2.4.        Our policies and procedures

NB: This will be current information only

Information to be published How the information can be obtained Cost
Policies and other documents On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website
Records management and personal data policies, including:

  • Information security policies
  • Records retention, destruction and archive policies
  • Data protection (including information sharing policies)
On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website
Equality and diversity policies On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website
Policies and procedures for the recruitment of staff On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website
Charging regimes and policies. On the school website – Kingsmead School – Policies & Legal Information (kingsmead-school.com) Information freely available on school website

 

 

 

2.5.        List and Registers

NB: Currently maintained lists and registers only (this does not include the attendance register).

Information to be published How the information can be obtained Cost
Curriculum circulars and statutory instruments On the school website – Kingsmead School – Curriculum (kingsmead-school.com) Information freely available on school website
  • Disclosure logs
Contact the school office or enquire via the school email address POA
Asset register Contact the school office or enquire via the school email address POA
Any information the school is currently legally required to hold in publicly available registers Contact the school office or enquire via the school email address POA

 

 

 

2.6.        The services we offer

Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses

NB: This will be current information only

Information to be published How the information can be obtained Cost
Extra-curricular activities Available on the school learning platform Information freely available on school learning platform
Out of school clubs Available on the school learning platform Information freely available on school learning platform
Services for which the school is entitled to recover a fee, together with those fees Available on the school website, e.g Exams, as well as information provided for particular activities Information freely available
School publications, leaflets, books and newsletters Emailed to parents as well as available on the school website – Kingsmead School – Latest News (kingsmead-school.com) Information freely available on school website

 

 

 

3.    Schedule of Charges

Type of charge Description Basis of charge
Disbursement cost Photocopying/printing charged per sheet (black & white) Actual cost
  Photocopying/printing charged per sheet (colour) Actual cost
  Postage Actual cost of Royal Mail standard 2nd class

 

  Print / Canteen Cards First card free, thereafter charged at actual cost
Statutory Fee If this is relevant to the request for information In accordance with the relevant legislation (quote the actual statute)

 

 

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KINGSMEAD NEWSLETTER – ISSUE 04 (MARCH 2024)
The second issue of the Kingsmead Newsletter is now available. A packed edition with staff and student news, fundraising, events and sporting successes. All in an easy-to-read flip book, no need to download!

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